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HENDERSON NEWCASTLE MARATHON 2025
RACE INFORMATION UPDATE 1 of 3
Race Day: Saturday 19th April
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Thank you for entering the Henderson Newcastle Marathon, taking place over the Easter long weekend on Saturday, 19th April 2025. This year’s event is set to be our biggest yet, with more participants, more spectators, and a buzzing event hub (The Station Newcastle) - all against the stunning backdrop of Newcastle’s harbour and coastline.
This is the first of three key information emails for all registered participants. Please take a few minutes to read through the details below - or feel free to forward this email to anyone you’ve entered on their behalf. Below you'll find everything you need to know about race kit collection, course info, event timing, and more.
Please note: Race day falls on the SATURDAY of the Easter long weekend. Race kit collection will be open on Friday, 18th April (Public Holiday), from 8am–5pm at The Station Newcastle on the Crn Wharf Rd and Watt St. Come down early to soak up the pre-race atmosphere, there’ll be a DJ, merch stalls, coffee, food, and plenty of fun to get you pumped for race day!
If you have specific questions about the event that are not answered below, please email admin@hevents.com.au
We are excited to have you join us for this iconic event, right in the heart of Newcastle.
– The H Events Team
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MARATHON AND HALF MARATHON SOLD OUT
WAITLIST AVAILABLE
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If you know someone who missed out on a ticket to the sold out marathon or half marathon, they can join the waitlist and may be offered a spot if one becomes available.
Add to the waitlist below.
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THANK YOU TO OUR SPONSORS
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Henderson Advocacy is the exciting new naming rights sponsor of the Newcastle Marathon, coming on board in a multi-year partnership. As passionate advocates for property buyers across Australia, their commitment to excellence and strong community values align perfectly with our event.
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We’re grateful to the City of Newcastle for their continued partnership in delivering major sporting events like the Henderson Newcastle Marathon. Their support plays a key role in creating opportunities for people of all ages to get active, come together, and enjoy everything our vibrant city has to offer.
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Marathon Tyres has been a long-term sponsor of this event and a trusted name in the industry since 1970. They specialise in tyre supply, management, servicing, and repairs across the mining, construction, industrial, military, and port sectors, representing multiple leading brands. We’re proud to continue our partnership with them.
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The Athlete’s Foot is a proud supporter of all H Events races and a valued part of Newcastle’s running community. Whether you're chasing a personal best or just getting started, visit one of their stores for expert fitting advice and the latest in running footwear to help you gear up for your next goal.
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REFUNDS, TRANSFERS AND WITHDRAWALS
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We offer scaled refunds up to two weeks out from the event date. After that point, we’re unable to provide refunds or transfer entries to future events, as all infrastructure has been confirmed and event costs have been committed.If you're unable to participate and would like to transfer your entry to another person, you can do so by clicking the red ‘Transfer now’ button at the bottom of this page:
https://crowdcatcher.co/e/hill-to-harbour-2025-tickets-JCPpXzbHoO
Please note:
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A $10 admin fee applies to all changes made through the system
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You cannot cancel your entry via the change system – please email admin@hevents.com.au to do this
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Our standard refund policy applies for cancellations
For full details or to check your eligibility, visit:
https://hevents.com.au/refund-policy/
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TO CHECK, CHANGE OR TRANSFER YOUR ENTRY:
If you need to check your entry, change distances, or transfer your entry to another person, the original entrant (or team organiser) can log into their account using the email address used at registration.
Visit the entry page:
https://crowdcatcher.co/e/hill-to-harbour-2025-tickets-JCPpXzbHoO
Then scroll to the bottom right and click the ‘Transfer now!’ button.
If you’ve forgotten your password or never set one, simply click ‘Forgot Password’ and follow the prompts – just make sure to use the same email you used to set up the account.
If you run into any issues, please contact us at:
admin@hevents.com.au
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RACE START TIMES AND LOCATIONS
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All events start and finish at The Station Newcastle - (corner of Wharf & Watt Streets)
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6am - Henderson Newcastle Marathon Starts
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9am - Newcastle Half Marathon Starts
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The start is on the road just 100m from the registration area, but please arrive at least 45min before race start to find you way to the start area etc. There are lots of people! For full marathoners, please be as quite as you can....it is early!!
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RACE KIT COLLECTION DETAILS
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We strongly recommend collecting your race kit on Friday 18th April (Public Holiday) to avoid delays on race morning. Please remember to bring your phone for quick check-in. Collection times and locations are as follows:
Friday 18th April
???? 8:00am – 5:00pm
???? The Station, Newcastle (corner of Wharf & Watt Streets)
Saturday 19th April (Race Day)
???? From 5:00am – up to 30 minutes before each race starts
???? The Station, Newcastle
How to Collect Your Race Kit
To speed things up, please follow this quick process on your phone when you arrive (staff will be there to guide you):
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Scan the QR code that we have printed at the rego area (not the QR code in your emails)
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Enter your phone number or email used for registration
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You’ll receive a code – enter it when prompted
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Once confirmed, keep the screen open – it will show your name, DOB, and race number
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Head to the registration desk and show your screen to our friendly staff
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You'll receive your race number, timing chip, and event shirt (if you ordered one)
Collecting for Someone Else?
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You'll need their collection code, which gets sent to their phone and then they can send you the code (see instructions above).
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We won’t hand out race kits without this - we will have staff here that can help you with this.
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The Marathon and Half Marathon start and finish at The Station (formerly Newcastle Rail Station), located on the corner of Wharf Road and Watt Street. The Newcastle Light Rail stop is just 200 metres from the finish line, providing easy access for participants and supporters.
Please note the following course information:
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Both the Marathon and Half Marathon will follow the same route, with all participants running in the same direction and generally keeping to the right.
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Marathon is 4 loops, Half Marathon is 2 loops.
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The start line for both events is on the southern side (city side) of Wharf Road, heading east.
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Each lap of the course will return to the grounds of The Station before continuing, with the final lap taking runners directly to the finish line. This format is designed to enhance the experience for both runners and spectators.
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The course will run in an anti-clockwise direction.
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Your timing chip is attached to your race bib, which you pick up at race kit collection, but it must be removed and worn on your shoe. The timing chip is separate and reusable and must be returned to us in the finish area.
Wearing your bib and chip:
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Attach your bib to the front of your shirt using the supplied pins, or to the front if using a race belt.
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Remove the timing chip from the bib packet and secure it to your shoe lace.
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If your shoes don’t have laces, you can ask for a cable tie at the registration table.
Please note:
Please see photo of how to attach your chip below.
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GETTING TO THE START LINE ON RACE DAY
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Both the Marathon and Half Marathon will finish at The Station on the Foreshore, located at the corner of Wharf Road and Watt Street, Newcastle.
Transport and Parking
While we strongly encourage participants to use public transport, we understand this may not be practical for early start times due to the Light Rail timetable. Please consider the following options:
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Free Parking: Available at the corner of Hannell Street and Honeysuckle Drive. This is approximately 230 metres from the Light Rail Interchange, where the first service departs at 5.15am. It’s a 10-minute ride to the event site. Alternatively, it’s about a 2km walk to the start line.
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Light Rail: Disembark at the Queens Wharf station, which is closest to the event site. You can check the timetable here: Newcastle Light Rail Timetable
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Paid Parking: Available at Wright Lane (Honeysuckle) and Argyle Street Parking Station.
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On Foot: Wharf Road can be accessed via a pedestrian crossing from the CBD near Market Street.
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Bag Drop and Security
A secure bag drop will be available at the registration area at 'The Station Newcastle' near the start/finish line. We kindly ask you to bring only essential items, as space is limited. We will only give bags back to people with their number so please bring your race number to pick up your bag.
Drink Stations
Drink stations will be positioned at approximately 2.2km, 4.9km, 6.2km, 8.2km, and the lap point at 10.5km. Water and electrolyte drinks will be available at all stations. If you require a specific electrolyte or fuel, we recommend leaving it at the lap point at The Station on the morning of the race. Please alert volunteers as you approach to ensure it is handed to you promptly.
Littering
Please help us protect Newcastle’s beautiful coastline by disposing of energy gel and snack wrappers in the bins provided along the course. Let’s work together to keep packaging out of the water and preserve the environment for everyone to enjoy.
First Aid
A professional paramedical team will be present throughout the event, with mobile units stationed along the course. If you require assistance, please speak to the nearest marshal. All marshals will be wearing vests.
Toilets
Toilets are located at the start/finish area, Nobbys Beach, and Honeysuckle. If you leave the course to use the facilities, you must re-enter at the same point.
Pacers
Thanks to to legends from Dream Chafers and Newcastle Flyers, Pacer groups will be available in both the marathon and half marathon. Lookout for their H Events pacer flags! To ensure smooth communication and safety, please avoid using earphones at a volume that prevents you from hearing marshals or fellow runners. Kilometre markers will be visible for each kilometre on the first lap. After that, we’ll leave the maths to you.
Local Clubs Supporting the Event
With the course running past Nobbys Beach, we’re grateful for the support of Nobbys Surf Life Saving Club, who will be assisting on race day while raising funds for their club. We also thank Newcastle Rowing Club and other local running and sporting groups for their involvement.
AIMS Certified
Both the marathon and half marathon courses are officially certified by AIMS (Association of International Marathons and Distance Races), ensuring accurate distances and recognition for qualifying times.
Volunteers Needed
Have friends or family not running but keen to be involved? We’re seeking extra volunteers to support the event, which runs for up to six hours. A great way to be part of the day and support the running community. Please contact admin@hevents.com.au to register interest as a volunteer.
Prize Money and Age Categories
The Henderson Newcastle Marathon features a total prize pool of $3,500, awarded to the top three overall finishers in the marathon. Prize money is equally awarded across male and female categories as follows:
All participants will automatically be placed in an age category based on their date of birth (age as of race day). Age category results will be published in the following divisions:
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16–20, 30–39, 40–49, 50–59, 60–69, 70+
Please note: To reduce waste and due to low demand, we will no longer be offering age category prizes or medals. However, every finisher will still receive a high-quality finisher medal to commemorate their race achievement.
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Our good friends at Marathon Photos will be on course capturing all the action.
After the event, you’ll be able to view and purchase your race photos directly from their website, just enter your race number to see all the moments they caught of you on the day.
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Looking for Your Next Goal? Keep the momentum going and set your sights on one of our upcoming local events - we’d love to see you on the start line again!
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1st June 2025 – Maitland Running Festival
Half Marathon, 12km, 8km, 4km
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20th July 2025 – Winery Run, Hunter Valley
Marathon, Half Marathon, 10.5km, 5km, 2km 'Kids Marathon'
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19th October 2025 – The Athlete's Foot Fernleigh 15
15km point-to-point event on the iconic Fernleigh Track
Check out all of our upcoming events and start planning your next challenge:
hevents.com.au/events
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SIX THE MUSICAL - IT'S ALL HAPPENING IN NEWCASTLE IN APRIL!
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Global pop phenomenon SIX the Musical arrives in Newcastle next week! The six wives of Henry VIII are ready take the mic to tell their stories, their way – turning five hundred years of historical heartbreak into a euphoric celebration of 21st century girl power! This five-star “feel-good, girl-powered pop musical” (Time Out) has taken the world by storm, remixing history into an 80-minute pop concert.
SIX the Musical is playing at the Civic Theatre for 3 weeks only, so secure your tickets now!
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THANK YOU - FROM THE TEAM AT H EVENTS
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At H Events, we’re a small, family-run business made up of passionate event organisers who love running, and love this city. Each of our events is a true team effort, made possible by the support of local suppliers, crew, and volunteers who share our commitment to creating memorable experiences.
We’re incredibly proud to bring people together through sport and community, and we hope you enjoy being part of the Henderson Newcastle Marathon experience. Whether you run the marathon or the half marathon, we know the journey to the start line takes dedication and determination. Well done on all the hard work you’ve put into your training and thanks for being part of our our event.
If you have any questions or feedback, don’t hesitate to get in touch with us at admin@hevents.com.au – we’re always happy to help.
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