RACE INFORMATION UPDATE 1 of 2
Race Day: Sunday 6th April 2025
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Thank you for entering Hill to Harbour, happening in Newcastle on Sunday, 6th April 2025. We’re so excited to welcome you for what’s shaping up to be our biggest Hill to Harbour yet, with record participant numbers!
With ongoing improvements to the city’s foreshore and infrastructure, this year's course and event experience are set to be better than ever - a celebration of fitness, fundraising, and community in one of Australia’s most scenic coastal cities.
This is the first of two key information emails for all registered participants. Please take a few minutes to read the details below – or feel free to forward this email to anyone you’ve entered on their behalf.
All the details about race bib collection, locations, and times are listed below, along with important information about event buses.
Important reminder: Daylight savings ends early on race morning – Sunday, 6th April.
If you have specific questions about the event that are not answered below please email admin@hevents.com.au
We can’t wait to see you on race weekend!
– The H Events Team
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FAMILY AND FRIENDS ENTRY ALERT
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Tell your friends and family to 'get moving'!
If they haven’t entered yet, there’s still time – and we’ve got plenty of finisher medals ready and waiting. Whether they want to run, walk or roll, there’s a spot for them on the start line.
Feel free to forward this email and encourage them to enter via the link below. Let’s make this the biggest regional running event in Australia!
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A big thank you to our sponsors – Hunter Valley Orthodontics, Marathon Tyres, The Athlete's Foot, Symal, and the City of Newcastle – for their generous support of Hill to Harbour. Please support our sponsors where you can, and help us thank them for backing local events and an active, connected community.
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Thanks to the City of Newcastle for their ongoing support of major health and fitness events in our city, including Hill to Harbour. Their commitment helps bring our community together and encourages active, healthy lifestyles for all.
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Hunter Valley Orthodontics, a long-term supporter of our events, continues to strive for excellence in orthodontic treatment and patient care. We’re proud to have them on board once again as naming rights sponsors of the 2K-4-Fun – a fun and inclusive event open to all ages.
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Since 1970, Marathon Tyres has been working towards excellence in the mining industry, as well as the construction, industrial, military and port sectors, supplying multiple leading brands, complete tyre management, tyre service and tyre repair.
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The Athlete’s Foot proudly supports all H Events races and is a key part of Newcastle’s running community. Visit their stall at the Hill to Harbour finish area in Carrington to check out their latest range, pick up new shoes, and get expert advice to help you recover in comfort and gear up for your next goal.
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Symal delivers major infrastructure and construction projects that help shape thriving communities across Australia. With a strong focus on collaboration, sustainability, and innovation, they’re building spaces where people can live, move, and connect.
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REFUNDS, TRANSFERS AND WITHDRAWALS
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We offer scaled refunds up to two weeks out from the event date. After that point, we’re unable to provide refunds or transfer entries to future events, as all infrastructure has been confirmed and event costs have been committed.
If you're unable to participate and would like to transfer your entry to another person, you can do so by clicking the red ‘Transfer now’ button at the bottom of this page:
https://crowdcatcher.co/e/hill-to-harbour-2025-tickets-JCPpXzbHoO
Please note:
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A $10 admin fee applies to all changes made through the system
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You cannot cancel your entry via the change system – please email admin@hevents.com.au to do this
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Our standard refund policy applies for cancellations
For full details or to check your eligibility, visit:
https://hevents.com.au/refund-policy/
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TO CHECK, CHANGE OR TRANSFER YOUR ENTRY:
If you need to check your entry, change distances, or transfer your entry to another person, the original entrant (or team organiser) can log into their account using the email address used at registration.
Visit the entry page:
https://crowdcatcher.co/e/hill-to-harbour-2025-tickets-JCPpXzbHoO
Then scroll to the bottom right and click the ‘Transfer now!’ button.
If you’ve forgotten your password or never set one, simply click ‘Forgot Password’ and follow the prompts – just make sure to use the same email you used to set up the account.
If you run into any issues, please contact us at:
admin@hevents.com.au
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RACE START TIMES AND LOCATIONS
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All events will finish at Pat Jordan Oval, off Tully Street in Carrington, on Sunday 6 April.
Here are the start times and locations for each event:
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8.00am – 12km Hill to Harbour starts at Bar Beach, near the skate park on Memorial Drive.
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9.00am – 6km 'Halfa' Hill to Harbour starts opposite The Station Newcastle (the old Newcastle Railway Station) on cnr Wharf and Watt St, Newcastle.
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10.00am – Hunter Valley Orthodontics 2K-4-Fun starts at Pat Jordan Oval in Carrington, near the finish area of all events.
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RACE KIT COLLECTION DETAILS
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We strongly recommend collecting your race kit BEFORE Sunday (race day) to avoid delays on race morning. Please bring your phone for quick check-in.
Friday 4th April
???? 3:00pm – 6:00pm
???? The Station, Newcastle (corner of Wharf & Watt Streets)
Saturday 5th April
???? 8:00am – 5:00pm
???? The Station, Newcastle
Sunday 6th April (Race Day)
12km Hill to Harbour
???? 6:30am – 7:30am (Race start 8.00am)
???? Cooks Hill Surf Club, near the start line (Memorial Drive, Bar Beach)
6km Halfa Hill to Harbour
???? From 8:00am (Race start 9.00am)
???? The Station, Newcastle
Hunter Valley Orthodontics 2K-4-FUN
???? From 9:00am (Race start 10.00am)
???? Pat Jordan Oval, Carrington (finish line area of all events)
How to Collect Your Race Kit
To speed things up, please follow this quick process on your phone when you arrive:
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Scan the QR code that we have printed at the rego area (not the QR code in your emails)
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Enter your phone number or email used for registration
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You’ll receive a code – enter it when prompted
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Once confirmed, keep the screen open – it will show your name, DOB, and race number
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Head to the registration desk and show your screen to our friendly staff
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You'll receive your race number, timing chip, and event shirt (if you ordered one)
Collecting for Someone Else?
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You'll need their collection code, which gets sent to their phone (see instructions above).
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We won’t hand out race kits without this
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With the constantly changing landscape of Newcastle, please take note of the following course information:
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All events finish at Pat Jordan Oval, Carrington (off Tully Street).
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The start line for the 12km Hill to Harbour is unchanged from 2024 – starting near the Bar Beach Bowling Club/Skate Park on Memorial Drive.
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As a general rule, please keep left throughout the course. All participants will be moving in the same direction.
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Marshalling & safety - All left or right turn points will be clearly marked and supported by our amazing volunteers from local surf life saving, running, and social clubs. Keep an eyeout for a couple of gutters on course!
Course update – King Edward Park to Shortland Esplanade
Due to completion of the South Newcastle skate park, we can now run down the cliff and along the Newcastle Beach foreshore. This is past Newcastle Surf Life Saving Club and past the Newcastle Baths. You will then rejoin Shortland Esplanade to continue to the Nobbys Beach area.
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For those who have raced in previous years, we NO LONGER run on the breakwall!...but do run around the Fort! (another sneaky hill!!)
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HILL TO HARBOUR 12KM COURSE MAP
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HALFA HILL TO HARBOUR 6KM COURSE MAP
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Your timing chip is attached to your race bib, which you pick up at race kit collection, but it must be removed and worn on your shoe. The timing chip is separate and reusable and must be returned to us in the finish area.
Wearing your bib and chip:
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Attach your bib to the front of your shirt using the supplied pins, or to the front if using a race belt.
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Remove the timing chip from the bib packet and secure it to your shoe lace.
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If your shoes don’t have laces, you can ask for a cable tie at the registration table.
Please note:
Please see photo of how to attach your chip below.
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BUSES & PARKING ON RACE DAY
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Getting to Your 12km or 6km Start – Race Day Buses
All events finish at Pat Jordan Oval, (off Tully St, Carrington).
If you're participating in the 12km Hill to Harbour and have booked a $5 bus ticket, we’re providing pre-race shuttle buses from the finish area to the start line at Bar Beach (also stopping at The Station for 6km participants to get off).
Please note: If you didn’t purchase a bus ticket when you entered but would now like to, you can still do so. Scroll to the bottom of this page to purchase:
https://crowdcatcher.co/e/tickets/hill-to-harbour-2025-tickets-JCPpXzbHoO?session=f4fc347b-e920-4645-883c-1b90aea68a68
Key details:
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Buses will run between 6:05am and 7:15am
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Pick-up locations:
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Pat Jordan Oval, Carrington (event finish area)
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Corner of Hannell Street and Honeysuckle Drive (public car park nearby)
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Buses will shuttle continuously during this time
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The last bus leaves Carrington at 7:15am sharp
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If you are in the 6km event and purchased a bus ticket, you will need to be on one of the later buses and disembark at the Station. Just tell the bus driver and be ready to disembark.
Important:
There is no pick-up at The Station ...only drop off – please head to one of the locations listed above.
Parking or Light Rail
We strongly recommend using public transport to get to the event. The Wickham interchange is very close to the Hannel St Bus Pick up point and only 1.2km to the finish line.
There is FREE car parking on corner of Hannell St and Honeysuckle Drive. This is just 230m to the Light Rail interchange, which has the first service at 5.15am.
Getting to the 6km Halfa Hill to Harbour Start
Due to road closures along the Foreshore, we recommend using public transport or getting dropped off on the Scott Street/Hunter Street side of town.
Public transport option:
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The Light Rail is a great way to get to the start line
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Hop off at Queens Wharf Station
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It’s about a 200m walk to the start line, located opposite The Station (old Newcastle Railway Station)
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Plan your trip here:
Light Rail Timetable
Parking options nearby:
Please allow extra time to reach the start area, especially if arriving on Sunday morning.
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BAG SECURITY, DRINK STATIONS, DRINK STATIONS, FIRST AID, MEDALS & PRIZE MONEY
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Bag Security & Transport
We will have limited bag transport available for 12km competitors at Bar Beach and 6km participants at The Station - Small valuables can be sent to the finish line at Pat Jordan Oval.
Please note:
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Do not bring large items – space is limited
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Bags may take a little time to arrive – in fact, you might beat us there
Drink Stations
There are drink stations no more than 3km apart on all courses. There will be water and electrolytes on all stations. Thank you to our incredible staff and volunteers who run these.
First aid
We have a professional paramedical team on hand at this event including mobile units around the course. Just let a marshal know if you need attention.
Toilets
There are toilets at the start at Bar Beach and Nobbys and also King Edward Park and Nobbys Surf Club and Honeysuckle. You must leave and enter the course at the same point when using the toilets.
Medals and Prize Money
All finishers will receive a finisher medal to celebrate their achievement. We also recognise the overall male and female winners of the 12km Hill to Harbour:
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1st place: $1000
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2nd place: $500
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3rd place: $250
The first male and female to reach the top of the initial climb of the Hill to Harbour (Memorial Drive hill) are crowned King and Queen of the Hill, and each will receive $500. Please note: we no longer award medals for age category winners. This change was made because many went unclaimed in previous years, leading to unnecessary waste. We're working to reduce our environmental impact. Thanks for your understanding and support.
Running, Social, Church, Rowing and Surf Clubs on the JOB
With the event running straight past most of the Surf Life Saving Clubs, you will be glad to know that Nobbys and Cooks Hill Surf Life Saving Clubs are using the event to raise funds for their clubs. Give them a smile as you run past or take a drink from one of the nippers and senior club members helping their clubs raise funds to keep us safe on city beaches. Our friends at the 530 runners, Wananchi Social and Newcastle Rowing Club are also on the job. Thanks to all our friends in the running/sport community.
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NEWCASTLE MARATHON - 19TH APRIL 2025
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Looking for your next challenge? Henderson Newcastle Marathon – part of The City of Newcastle NewRun, Newcastle’s Festival of Running is held just two weeks after Hill to Harbour, on Saturday 19th April. This event features a marathon and half marathon on a fast, flat, and scenic course starting in the heart of the city. Very limited entries are still available – enter now:
https://crowdcatcher.co/e/newcastle-marathon-tickets-FTQZuAfhUf
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NEWCASTLE FOOD MONTH - IT'S ALL HAPPENING IN NEWCASTLE IN APRIL!
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What a delicious coincidence, that our NewRun Festival of Running events aligns with Newcastle Food Month in April.
You can check out a whole range of great events throughout the month, but you might particularly want to have a peek at the Plate Date program. Basically – a meal, and a beverage for an amazing $30pp, with some great offers around the city for your post event brunch or lunch.
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THANK YOU - FROM THE TEAM AT H EVENTS
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Thanks for racing with us in Newcastle! At H Events, we are a small, family-run business made up of passionate event organisers who love running and love this city. Each event is a true team effort, supported by our incredible local suppliers, crew, and volunteers. We’re proud to bring people together through sport and community, and we hope you enjoy the Hill to Harbour experience.
If you have any questions, feel free to reach out to us at admin@hevents.com.au – we’re always happy to help.
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